Job Summary

We are looking for a highly organized Administrative Coordinator to oversee and facilitate various office and administrative tasks. In this role, you will be responsible for ensuring smooth daily operations, supporting different departments, and assisting in office management and travel coordination. You will also be involved in administrative projects that enhance operational efficiency and cross-functional collaboration.

Your role, also, involves performing tasks with a focus to grow our company’s talent pipeline and improve our cross-functional coordination. The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. 

Reporting Structure
This job reports to Head HR Operations & Compliance

Job Responsibilities

• Respond to internal and external administrative or HR related inquiries or requests and provide assistance
• Organize and maintain company records, documentation, and databases.
• Redirect HR related calls or distribute correspondence to the appropriate person of the team
• Liaise with other departments or functions (payroll, benefits etc.)
• Assist in organizing internal meetings, events, and scheduling appointments.
• Coordinate front-desk duties and administrative for the employees including flight booking or other travel arrangements
• Ensure compliance with company policies and administrative procedures.
• Produce and submit reports on general HR activity
• Assist in ad-hoc HR projects, like collection of employee feedback
• Support other functions as assigned

Job Requirements

Educational Qualification

• BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus

Previous Work Experience

• Overall 2+ years of experience as an HR/Admin coordinator or relevant human resources/administrative position
• Knowledge of human resources processes

Skills and Abilities

• Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular)
• Familiarity with communication tools like Slack or MS Teams
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills